A Round Up Of Leading Desk Reservation Technology

Looking to make the return to your office as smooth as possible? We’ve got you! 

Managing employee work areas during the pandemic is more important now than ever! Whether it involves saving a spot in your office or at a coworking center, or even just letting fellow employees know that you’ll be working from home, we have rounded up a list of desk reservation apps and platforms to help you decide what plug and go option is right for your organization.

Sony’s Nimway

Nimway acts as your personal assistant, taking the stress out of daily tasks like locating colleagues, finding your way around, and booking desks or meeting rooms. It also generates data to help facility managers improve office layouts and ensure every square meter is put to good use.

Solutions for: office

Key Features:

  • WAYFINDING – navigate the office in a simple and intuitive way
  • FIND WORKSPACE – whether you need a quiet desk or a group room, Nimway helps you find one in real time
  • ROOM BOOKING – just two clicks to make a booking
  • DESK MANAGEMENT – book a desk before leaving home, or find a free one on the fly
  • FIND COLLEAGUES – locate colleagues easily (with their consent)
  • TIME-TO-LEAVE NOTIFICATIONS – get alerts when it’s time to head to your next meeting
  • REPORT A PROBLEM – easily report breakdowns or malfunctions to your facility services team
  • ANALYTICS – use occupancy data to understand how different spaces are used. Know where to place a growing organisation and which types of rooms and workstations are most frequently used.
  • BACK-TO-WORK – installation-free version of Nimway with special features to support the return to the workplace. 

Key integrations:

  • Microsoft Exchange
  • Microsoft Office 365
  • Google suite

Watch a video of the technology here.

Learn More

Envoy

Envoy Desks

The only hot desking solution built for COVID-19 and beyond, Envoy Desks helps companies provide safe, socially-distant seating arrangements for collaboration and use their space efficiently.

The Envoy platform integrates with over 50 technologies to keep your team and workplace running smoothly, including access control and notifications

Key features: 

  • Employees can find and reserve a desk from their mobile phone using an interactive map
  • Employers can quickly set up a flexible workplace in their Envoy dashboard, choosing which desks are available to book, which desks are permanently assigned, and which desks are unavailable to maintain social distancing
  • Employers have access to a full set of analytics and insights to help maximize space usage and efficiency, and identify when they can reduce space
  • Desks is included in the Protect sign-in flow which includes a health questionnaire for employees before they come to the office, and integrates with more than seven access control systems, ensuring that only healthy, approved employees enter the workspace
  • Upcoming features include:
    • Neighborhoods to automatically seat teams by function or projects
    • Remember my desk to enable employees to automatically get the desk they picked last time if it’s available
    • Visit planning to help managers book a group of desks and invite their team for a day of collaboration
    • Comprehensive workplace maps to help people find their desk, meeting rooms, visitors, and delivery area as  the workplace is adapted to accommodate current capacity limits and activities

Pricing:

  • Desks is currently available as a free trial to users of Envoy Protect.
  • $99/location/month for up to 100 desks
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MapIQ

MapIQ’s Office Shifts

While protecting a safe office capacity, management can allow employees to flexibly book their own shifts at the office. Teams can invite each other to connect, so they can see and match shifts.

Key features:

  • For employees:
    • Book a shift
    • Connect with colleagues
  • For administrators:
    • Add new buildings
    • Define a safe capacity
    • Divide bookable workplace areas
    • Create access profiles for different groups
    • Analyze booking & capacity data

Watch a video of the technology here.

Learn More

AgilQuest

AgilQuest Forum Desk Reservations

AgilQuest Forum

Accurately measure utilization, trace employee presence, and offer an easy way for employees to find and claim places to work, at a safe distance.

Solutions for: Office, Coworking, Work-from-Home

Forum provides solutions for the office plus allows employees to indicate whether they are working from home, or at a third-party coworking space.

Key Features:

  • Find and Claim Desks, Meeting Rooms, Services and Amenities using filters and real-time floorplan, pictorial list and calendar views
  • Comply with COVID-19 Regulations with Dynamic Scheduling and Physical Distancing Management
  • Presence, Contact Tracing and Utilization Measurement with Dashboards and Reports
  • No-Touch Experience using Mobile Apps with QR Codes & Geofencing
  • Enhanced Colleague Search and Team tracking for quickly finding colleagues
  • Indicate when working from home to let coworkers know and for the organization to measure and track when employees are working from home
  • Measure and manage use of third party or other shared space (coworking, shared landlord space, etc)

Integrates with:

  • Microsoft Exchange for use with Outlook, Teams or any other Exchange interface
  • Intel Unite© Ecosystem for a seamless meeting room experience
  • Digital Signage integrations with hardware of your choice, non-exclusive
  • Access Control and other Smart Building Systems for measuring utilization and offer automatic check-ins or cancels
  • Open API

Check out a video of the technology in action here.

Learn More

Freespace

Freespace App

The Freespace App

The Freespace App enables a safe and easy return to the workplace and a planned ramp up to a new normal.

Solutions for: Office, Coworking, Work-from-Home

Key Features:

  • Dynamic desk booking (plus parking and lockers)
  • Plan your days for WFH and WFO
  • Track colleagues in your inner circle that are coming to office
  • Check if desk has been cleaned before using
  • Physical occupancy location tracing
  • Wayfinding solutions inside the office with signage
  • Backend capacity and demand planning with autoscheduler(TM)
  • Single sign on – Open ID, SAML, OKTA

Integrations:

  • SPOT microlocation integration for one click Check-in
  • With Freespace sensors for real time occupancy
Learn More

iOFFICE

iOFFICE Desk Reservation Solution

iOFFICE’s desk reservation software makes it easy to find and reserve desks and workspaces, ensuring safe distancing and eliminating wasted space. 

Solutions for: Office and Coworking

Key Features:

  • Easily set and reconfigure safe distancing parameters with an adjustable slider, assign occupied desks by shift, and reduce room capacity to pre-designate available spaces for employees to reserve
  • Search for and reserve desks on any floor of any building, including by neighborhood or department
  • Filter workspaces based on location, space type, capacity, assets, and features
  • Book workspaces via lobby kiosks or room panels, or via personal devices using the Hummingbird employee mobile app and QR codes for a touchless experience
  • Check in and out seamlessly, locate sanitation stations, submit service requests, and find coworkers
  • Invite guests to meetings from address books or corporate directories
  • Get real-time utilization data in the Insights module
  • Coordinate services such as cleaning, AV equipment, or catering
  • Manage the entire workplace experience in one integrated platform using the iOFFICE suite of modules

Integrations:

  • Calendar: Exchange (Outlook and Google)
  • IoT and sensor technology: Aruba, CoWorkr, Crestron, Density, Enlighted, GE current, iaConnects, Relogix, VergeSense
  • Display technology: AppsSpace, Crestron, ELO
  • Open REST API to customize integrations for your unique workplace

Pricing:

  • Contact for custom quote

Check out a video of the technology in action here.

Learn More

Teem

Teem Desk Reservation Solution

Assign, find, and book desks with Teem maps, calendar plugins, and the app. See real-time desk availability with area displays.

Solutions for: Office and Coworking

Key Features:

  • Customize your desk experience with assigned desks and desk booking
  • Book desks in advance or ad hoc to support planned or spontaneous work
  • Find and book desks with Teem Maps, Teem Calendar Plugins, and the Teem App
  • See at-a-glance desk availability from Teem Area Displays
  • Help traveling, remote, and contract employees feel at home no matter where they are
  • Improve the workplace experience by using Finder to provide at-a-glance desk availability from an interactive map
  • Maximize recaptured space with ghost and Zombie Meeting® elimination and Workplace Insights
  • Designate desks as assigned or reservable
  • Integrate sensor technology to auto-cancel no shows and track space utilization

Integrations:

  • Communication channels (bookings and alerts): Slack, G-Suite, Outlook, Exchange
  • Real-time occupancy and utilization sensors: Crestron, Enlighted, GE current
  • Display technology: Crestron panels
  • Secure document management (policy acknowledgements, waivers, NDAs, etc.): Box

Pricing: 

  • Starting at $80 per desk per year
Learn More

Modo

modo app

Modo WorkReady App

Be WorkReady with an out-of-the-box app built in hours to manage safe space reservations, wellness monitoring, location-based communications and more.

Solutions for: Office, Coworking, Work-from-Home

Key Features:

  • Empower employees with a location-based app experience to safely and confidently return to the workplace—no technical skills required
  • Quickly reserve workspaces ad hoc or in advance
  • View your reservations and release un-needed spaces instantly
  • View indoor maps with socially distanced workspaces
  • Send targeted communications by office location and individual employee with Bluetooth beacons and geofences
  • Quickly adapt to change with agile, real-time app deployments
  • Go beyond desk and room booking to deliver a comprehensive app experience that provides easy access to all the resources returning employees need
  • Built on the agile and proven Modo platform to securely deliver a holistic, digital workplace experience at enterprise scale
  • Deliver a single app to unify your distributed workforce and keep all informed, engaged, and ready for what’s next

Integrations:

  • Support for the most popular room booking platforms including EMS, Office 365, and G Suite
  • Near-infinite integration opportunities as you expand to a holistic, unified workplace experience app
Learn More

Spacewell

spacewell desk reservation

Spacewell Desk Reservation Solution

Spacewell’s IoT-enabled and user-friendly reservation solution facilitates booking and management of desks, rooms, and services using a range of touchpoints.

Solutions for: Office and Coworking

Key Features:

  • Touchpoints include web portal, mobile app, kiosk, room panel, and Outlook
  • Integrate with sensors to understand occupancy and utilization in real-time and to create automated workflows
  • Powerful dashboards help identify pain points and improve office design and management, especially in agile environments
  • Real-time floorplan visualization along with historical data analysis
  • Book services and equipment along with reservations
  • Maximize recaptured space with auto-cancel of no-shows
  • New COVID-19 features include options for non-invasive contact tracing, smart cleaning, and social distancing

Integrations:

  • 100% SaaS with open APIs and hardware-agnostic platform
  • Connects to market-leading sensor technology and BMS
  • Ongoing third-party sensor certification program

Check out the full profile here!

Learn More

SpaceIQ

spaceIQ

SpaceIQ Workplace Operations Platform

SpaceIQ provides the tools and insights to help execute data-driven real estate decisions, increase operational excellence, and enhance employee experience.

Solutions for: Office and Coworking

Key Features:

  • SpaceIQ desk reservations give employees the confidence to return to the workplace
  • Reservations made easy on a tablet, wayfinding kiosks, Slack / Messenger, or the SpaceIQ Employee Mobile App
  • Safely and effectively navigate your workplace
  • Find and book available, nearby meeting rooms and hotel desks
  • See a room’s capabilities…then book it for a quick meeting
  • Reserve a hotel desk—either “Book Today” or hold a future date
  • Deploy easy-to-use mobile applications to find peers
  • Restrict available space to a specific department
  • Locate emergency exits, first-aid kits, printers, etc.
  • Submit a maintenance or IT ticket, including details
  • Implement desk displays to know real-time availability or occupancy of a desk

Integrations:

  • Integrate room bookings directly to Slack, Microsoft Exchange or Google Calendar

Check out a video of the technology in action here.

Learn More

Serraview

serraview desk reservation

Serraview Workplace Software

Serraview provides a comprehensive solution to help enterprise companies optimize their workplaces and enhance their employee experience.

Solutions for: Office and Coworking

Key Features:

  • Enable a safe return for employees with Serraview Engage
  • Quickly find an available desk or room and book it in real-time
  • Reserve a desk or meeting room for future day & time and align with other colleagues
  • Access relevant information or important announcements, such as bookings or health alerts
  • Customize the app menu to match your brand
  • Designate spaces to be reserved only by certain individuals or teams, team, or department or other customized combination to ensure consistent reservations and accurate contract tracing
  • Connect employees to key productivity and wellness resources to enhance their daily experience
  • Choose between architectural maps from Serraview, or automatically convert to easy-to-read stylized floorplans
  • Deliver micro-surveys to ensure accurate planning and track employee sentiment as you return to work and create profiles to provide important employee information

Integrations:

  • Integrate room bookings directly to Microsoft Exchange or Google Calendar
Learn More

Archibus

archibus desk reservation

Archibus Software

Archibus, the world’s most trusted IWMS, helps you manage real estate costs, improve operations and elevate your employee experience.

Solutions for: Office

Key Features:

  • Create a flexible and structured environment for employees to return back to work safely
  • Provide self-service web forms to enable an increasingly mobile workforce to quickly and easily schedule available space when needed
  • Identify and reserve space in half-day increments for a duration of days, months or years
  • Use a streamlined process to service booked rooms with basic amenities or set-up, such as furniture, office equipment, and information technology
  • Book a single room for a specific individual or a number of rooms for an entire department
  • Use search parameters to find appropriate available rooms to satisfy a specific requestor’s needs
  • Enable timely analysis of booked rooms over specified date ranges
  • Integrate hoteling information seamlessly into strategic master plans for space planning
  • Easily implement chargebacks to encourage responsible and efficient use of space
  • Lower real estate and associated costs by improving space utilization
  • Provide justification of indirect costs for workspace occupied by temporary or telecommuting workers

Integrations:

  • Integrate with any ERP system, including HR and financial systems
  • Integrate with IoT sensors and cameras, from smart buildings to smart cities
Learn More

Nuvolo

Nuvolo’s Space Reservation Software

Nuvolo’s Space Reservation allows employees to reserve space they want on the days they want to be in the office

Key Features:

  • Built on the ServiceNow platform
  • Employee can easily view an interactive AutoCAD floorplan to select where they would like to reserve their seat for the day on an easy to use mobile app
  • Can easily view where other team members are sitting, or make sure they maintain social distancing
  • Auto-trigger cleaning procedures after a space has been reserved or vacated
  • Allow for barcode check in/check out of the space
  • Leverage the data to track space utilization of your building
  • Ability for space planners to make smart decisions about their space based on actual metrics

Integrations: 

  • ServiceNow’s Mobile Application
  • Nuvolo Connected Workplace solutions such as Maintenance

Check out a video of the technology in action here.

Learn More

Add-On Products

Workspace Booking App

User-friendly workspace booking solution for hot-desks, conference rooms, resources, and displays + advanced features such as service requests and reporting.

Solutions for: Office, Coworking

Key Features:

  • book desks, conference rooms or parking spaces in advance or ad-hoc
  • filter workspaces based on location or categories
  • use interactive floor plans with a color-coded indication of available workspaces
  • search for colleagues and book workspaces near-by
  • automatically release bookings unless confirmation X minutes before start time
  • scan QR-codes for viewing today’s bookings allowing ad-hoc bookings of available resources
  • upload your jpg images for interactive floor plans – easy configuration tool included
  • real-time dashboard providing statistics and an overview of current bookings, no-shows, etc.
  • more reports included such as reservations, no-shows, utilization
  • add advanced features such as requests for catering, table arrangement, specific services or visitor management
  • add conference room displays (interactive/non-interactive) for visual booking information and edit bookings
  • support for iOS, Android, Outlook and Outlook on the web (Outlook Web Access)
  • support for On-premise and Cloud – SaaS hosting through Microsoft Azure
  • 24/5 worldwide support
  • ideal for COVID-19 pandemic social distance at work / returning to the office safely
  • Free trial software available from www.add-on.com, App Store and Google Play

Key Integrations

  • Microsoft 365 (Office 365)
  • Microsoft Exchange
  • Digital Signage for iOS, Android & Windows (hardware independent)

Check out a video of the Workspace Booking App features here.

+ Adding Meeting Management features here.

+ Adding Digital Signage features here.

Licensed per number of workspaces including unlimited number of users.

Learn More

Optimaze Worksense

IWMS provider RAPAL offers a stand-alone, smart office module and app called Optimaze Worksense. Their “return-to-the-office-starter-package”, Worksense Book, empowers employees and enables a safe return to the office during & after COVID-19, while providing a choice-based workplace, that supports activity-based working.

Solutions for: Office, Coworking, Work-from-Home

Key Features:

  • Manage and communicate desk availability and daily office capacity transparently
  • Pre-designate bookable desks and spaces to ensure physical distancing
  • Proactively supervise and avoid overcrowding with real-time sensor data (optional)
  • Plan your days for remote work or office work, based on foreseeable congestions
  • Minimize and communicate unnecessary public commutes, due to fully-booked office
  • Mobile app for touchless interface to search, find, reserve & request service
  • Room pre-booking, mobile extensions & cancellations, decrease “ghost meetings”
  • See booking information for meeting rooms and other resources
  • Single-point, mobile creation of location-based service requests (IT, maintenance, cleaning etc.)
  • Gather reservation statistics for managing and improving workplace
  • View real-time office indoor air quality information by adding wireless sensors (optional)
  • Gather indoor air data for analysis, reporting and optimization
  • View real-time parking availability, using sensor data (optional)
  • Scale up to full “Flow package”, to include eg. real-time waiting time info at lunch restaurants

Key Integrations:

  • SSO (Single sign-on) Microsoft and Google
  • Calendars: Exchange, Office 365 (soon: Google Calendar)
  • 100% SaaS, hardware-agnostic platform
  • Native mobile app support for iOS, Android
  • Connects to market-leading sensor and IoT technology, e.g. Sigfox, Connected Inventions, Xovis, Yanzi
  • IWMS integration: manage costs, spaces, lease and service agreements, environmental impacts, users, workplace experience of entire real estate portfolio with Optimaze IWMS modules

Check out a video of the technology in action here.

Pricing:

Contact for custom quote.

Learn More

 

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